Practice7 September 2026 · 6 min read · MentAI team · editor: Łukasz Koralewski

A speech therapist's schedule for the whole school year: how to book 38 sessions

In a speech therapy practice, September is the month of one conversation repeated twenty times: "so we're meeting on Tuesdays at four, like last year?"

That conversation takes a minute. Entering its consequences into the calendar takes much longer, because speech therapy is not a series of consultations but work spread over the whole school year.

How many speech therapy sessions are there in a school year?

The school year runs from the beginning of September to the end of June. After subtracting winter breaks, holiday breaks and public holidays, around 38 weeks of sessions remain (Polish school calendar). The exact number depends on the region and on how the holidays fall in a given year.

With twenty children on fixed slots, that means seven hundred and something calendar entries. Typed in one by one, in September, between sessions.

That is why most practices do not do it. The appointments live in someone's head and in a notebook, and the calendar fills up two weeks ahead. It works until the first phone call asking whether there is a free slot in November.

Can you book the whole school year in one move?

When adding an appointment in MentAI, you choose a repeat pattern. There are ready-made options: four, eight, twelve, twenty-four sessions, or the whole school year. The system creates the following appointments on the same day of the week and at the same time.

If you agree on a specific number of sessions, because that is what your agreement says or what this stage of therapy calls for, you can enter your own number, from 2 to 60. Ten sessions means ten sessions, with no rounding to the nearest option on the list.

Each session in the series is a separate appointment: it has its own reminder for the parent, its own status, and it can be cancelled individually without touching the rest.

Public holidays count themselves

There are fourteen public holidays a year (Christmas Eve since 2025), and four of them move every year (Polish school calendar).

Easter Monday, Whit Sunday and Corpus Christi travel with Easter, so a table copied from last year is already wrong by April. That is why the system does not keep a list of dates but calculates the holidays for each year separately.

In practice this means the series skips them without your involvement. There is nothing to enter in September and nothing to update in January.

Why do school breaks have to be entered by hand?

Honesty is needed here: winter school breaks cannot be calculated. In Poland the dates depend on the region and are announced every year, so no algorithm can guess them.

You enter them yourself as the practice's days off, once, at the start of the year. That is one task instead of thirty-eight, but not zero. The same rule applies to your leave, a training trip and the days when the practice is closed for any other reason.

Once they are entered, the series skips them just like public holidays.

A slot that is already taken

With a year-long series this is not an edge case but a certainty: somewhere along the way, Tuesday at four will already be taken by something.

Such a session is skipped, not added as a second entry at the same time. After saving the series you see how many sessions were created and which slots dropped out, with the reason:

a day off at the practice,
the therapist's leave,
a taken slot,
a block in the schedule.

Skipped sessions can be booked separately, at a time that suits.

Without this report a year-long series would be risky, because you would discover the missing sessions only in November.

When is a series not the right tool?

Not every child comes in a fixed rhythm. For therapy run irregularly, where the next date is set after each session, a series would only litter the calendar with cancellations. Booking sessions one at a time is better then.

Repeat patterns are also not combined with correcting a document, settling a deposit or reserving a specific room at a location. Those are situations where every appointment needs a separate decision.

What this changes in September

The conversation with the parent ends where it should: on agreeing the day and the time. The rest of the year falls into place at once, together with the reminders, and your calendar shows the truth about your availability instead of two weeks ahead.

Free slots also stop being a guessing game, because once the regular clients are in the calendar, a gap between them is a real gap, not an impression.

Frequently asked questions (FAQ)

How many sessions does speech therapy have in a school year?

With a weekly rhythm it comes to around 38 sessions: the school year runs from the beginning of September to the end of June, and winter breaks, holiday breaks and public holidays drop out of that period (Polish school calendar). The exact number depends on the region and on how the holidays fall in a given year.

Can a whole year of therapy be booked at once?

Yes. When adding an appointment in MentAI you choose a repeat pattern: ready-made options from four sessions to the whole school year, or your own number from 2 to 60 if you have an agreement for a specific number of sessions. The system creates the following appointments on the same day and at the same time, and each session gets its own reminder for the parent.

What happens with public holidays in a year-long series?

Public holidays are skipped automatically. The system calculates them itself for each year, including the movable feasts that shift with Easter. There is nothing to enter or update every year. Winter school breaks are a separate matter: they depend on the region and are announced every year, so you enter them yourself as the practice's days off.

What happens if a slot in the series is already taken?

It is skipped, not added as a second entry at the same time. After saving the series you see how many sessions were created and which slots were skipped, with the reason: for example a day off at the practice, the therapist's leave or a taken slot. Skipped sessions can be booked separately at another time.

See the calendar in action: demo without creating an account

Prefer to try it on your own practice? Sign-up is open: 30 days of the full version, no card, at mentai.pl. The product interface is in Polish.

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